Job Title:   

Administration Officer

Duty Station: 

Head Office

Reporting to: 

•  Manager Admin & Procurement.
• Human Development Foundation (HDF) was founded in 1997, with a passion to pay back to the communities they belong to and a vision to help people help themselves by a group of visionary Pakistani American doctors and philanthropists.
• Over two decades, our quest for positive social change remains at the forefront and we, at the foundation, work tirelessly towards human development and poverty eradication.
• HDF is helping its partner communities in 34 districts of Pakistan through its holistic approach and integrated program model.
• Social Capital Development, Education & literacy, Primary Healthcare, Livelihood & Food Security, Sustainable Environment and Partnerships are key pillars of our program.

Key Responsibilities:

• Petty cash management and daily cash balance statement.
•  To assist Manager Admin in the effective and smooth running of the section
• To keep abreast HDF Admin policies and procedures.
• To  coordinate with regional admin officers for assistance and guidance in day to day administrative matters
• To make purchases in accordance with purchase policies and procedures keeping in view of expenditure budget and make a proper record
•  To evaluate the prices/quality and recommend the best purchase at the best price.
• To upkeep the office premises and also keeps the maintenance of office building and equipment in order
• To maintain an updated fixed asset register and inventory.
•  To maintain accurate stationery stock and record all items provided to the section.
• Management, maintenance, and upkeep of hostel premises.
• To supervise the movement of office fleet by making proper shift pick/drop arrangements and as requested by the staff as well
• To supervise the maintenance of the office fleet and to ensure that vehicles are enough fueled all the time.
• To check the logbooks and to report about the monthly fuel consumption report
• To ensure effective coordination of board meetings and regional heads quarterly review meetings
• To ensure logistics preparation/support for meetings, workshops, and training.
• Make logistics arrangements in line with budgeting measures such as selection of venues, accommodation, transportation, teas, lunches, and stationary.
• To manage support staff office boys, cooks, cleaners, and drivers (schedules, attendance, concerning their job profiles).
• To prepare monthly status reports in prescribed format for submission to Manager Administration
• Any other task assigned by supervisor.

Minimum Qualification &Experience

• B.A/ B.com/ Graduate qualification with  5 years working experience